Outdoor Vendor Application

Outdoor vendor application

Become an Outdoor Vendor

Every year, we bring together artisans, food vendors, crafters, businesses, and more at Atlantic Canada’s most vibrant festival. Whether you are selling crafts, food, or goods, our goal is to create an engaging and well-organized experience for vendors, complete with strong support and clear logistics.

OUTDOOR VENDOR APPLICATIONS OPEN MAY 1 2026 - CLOSE MAY 31 2026

IMPORTANT ANNOUNCEMENT: Please be aware that scam emails pretending to be the Atlantic Balloon Fiesta are circulating and targeting vendor applicants. Please do not share any personal or banking information. You will only ever be contacted from our main email info@atlanticballoonfiesta.ca or our vendor email. Please note that neither emails end in @gmail addresses. If you receive a scam email please let us know and report the sender.

If you are ever unsure if it is us trying to reach out please send an email to info@atlanticballoonfiesta.ca or give our office a call (506) 432-9444

Thank you for your understanding,

Atlantic Balloon Fiesta Committee

Registration Details:

You are welcome to apply for our next festival by filling out the form below.

Fee for Non-food outdoor vendors: $275.00 per space
Fee for Food outdoor vendors: $400.00 per space.
General inquiries and correspondence should be emailed to vendor.village@atlanticballoonfiesta.ca.
Applying does not guarantee acceptance; all vendor applications are reviewed by the Fiesta Committee, and decisions are final.
If you wish to share a booth with another vendor, please include that in your application.

Booth Info:

Booth Size: 10’ x 10’
Electrical access (available by request in advance):
- 15-amp plug $50
- 20-amp plug: $50
- 30-amp twist-lock: $100
- Generators: Small, silent generators and battery power packs are allowed and encouraged. However, food trucks or food vendors are not permitted to use generators; instead, they must rely on the electrical service provided.

Set-Up Details:

Set-up times will be communicated in advance via email in the Confirmation Package. Specific set-up locations will be provided at check-in.
Vendors are responsible for providing their own equipment, display tables, chairs, tents, etc., unless otherwise communicated.
All booths should be set up and ready for business by the time the festival opens; vendors must remain open for all advertised hours, unless prior arrangement is made.

Unloading & Parking:

Vendor unloading zones will be designated. Upon arrival, please check in at the Vendor Office/check-in point to receive directions.
Limited vendor parking will be made available. Once unloaded, vendors may be required to move vehicles to a designated vendor parking area to maintain traffic flow.
Exact parking access points and times will be given in your Confirmation Package.

Important Notices:

No cash transactions will be accepted by Outdoor Vendors during the festival. Approved vendors are required to provide payment for the full amount of their booth rental before the event. Payment instructions will be sent via email.
All vendor spaces are subject to committee review; even with a completed application, approval is conditional.
All vendors must comply with local health, safety, and fire regulations; food vendors will need relevant permits.
To make the environment pleasant for our participants, please smoke away from your tent/ truck/trailer and the public. Please minimize smoke from charcoal cooking.
Bullying and/or profanity by concession operators and/or their employees will not be tolerated. Any behaviour of this type will result in dismissal, without refund. This rule will have "zero-tolerance".

Cancellations:

If the Festival is cancelled due to weather, safety, or other unforeseen circumstances, a refund or credit policy will be communicated by the Committee.
Vendors who cancel after their space has been confirmed may NOT be eligible for a full refund.
All cancellation requests must be submitted in writing to the Vendor Office via email.

Outdoor Vendor Application